Executive Administrative Assistant

Reports to:


Start Date:

Springfield, Missouri

Primary Roles &

Assist coordinating CEO’s schedule, including day-to-day and long-term management of meetings, projects, and priorities
Establish and maintain office administration systems in a startup business environment
Serve as the first point of contact for a wide variety of high-level relationships between CEO and external contacts
Handle phone, email and postal mail inquiries and respond appropriately
Depending on qualifications, perform light bookkeeping and accounting duties; prepare financial statements and reports, process invoices
Coordinate company events, meetings, and special projects
Provide clerical and administrative support to executive management as requested

Candidate Profile:

Comfortable in a fast-paced environment with multiple tasks and projects at hand
Produce well thought‐out, professional correspondence free of grammatical and spelling errors
Demonstrate flexibility in the face of change
Project a positive demeanor regardless of changes in working conditions
Exhibit a proactive approach to problem-solving with strong decision-making skills in the absence direction
Display proficiency using standard office equipment such as a computer, fax, photocopier, scanner,  etc.
Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders. Must also demonstrate ability to maintain confidential/sensitive information

Summary of

Strong organizational, project management, problem-solving and multi-tasking skills
Professional level verbal and written communications skills
Proficient in all MS Office applications including, Word, Excel, PowerPoint; some familiarity with Quickbooks and Google applications is desirable
A bachelor’s degree or equivalent
Minimum 2 years experience

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